COVID-19 Risk Assessment

Updated 23/10/2020

External office protocol

Viewing Appointments

  • Enquire whether occupants or applicants have had virus or are showing symptoms.
  • Establish if they are in an ‘at risk’ group and agree appropriate measures.
  • 30-45 minutes per viewing slot to allow for procedure -15 minutes for travel & preparation and 15 minutes for viewing.
  • Viewing guide to park in street and allow driveway to be clear for applicants.
  • Masks and gloves to be worn by viewing guide who will arrive 10 minutes early.
    Viewers will be advised to wear masks and gloves to the viewing if they have these.
  • Sanitiser to be carried by viewing guide at all times.
  • Only 2 adult members of the same household to view at any one time.
  • No children to enter property to keep risk to a minimum.
  • All external and internal doors including cupboards to be opened prior to visit.
  • Applicants to refrain from touching anything within the property.
    Viewing guide or occupant to tour property observing social distancing rules at all times limit communication at property. Ask applicants to contact office.
  • Check, close doors and secure property before leaving
  • Occupants should take responsibility for cleaning appropriate areas post viewing.
  • If vacant then viewing guide will need to complete this task after every viewing.

Market Appraisal Appointments

  • All valuers to carry sanitiser and cleanse before and after all visits.
  • Gloves to be worn on all visits and discarded afterwards.
  • Masks are optional, subject to clients requirement and should be available where appropriate client to open all internal and external doors.
  • 2 metre social distancing applied at all times.
  • Valuer will not touch anything, accept a drink or sit down.
  • Tour is likely to take 15 minutes.
  • Presentation to be carried out at property or via a Zoom meeting or similar from office afterwards subject to client requirement.
  • Usual presentation pack prepared and either discussed and left with client if appropriate or shared via Zoom/emailed subsequently.

Internal office protocol

  • Staff to wash hands every 2 hours as a minimum and whenever they enter the office.
  • Surface cleaning in operational areas every 2 hours minimum.
  • Observe 2 metre self-distancing rules with appropriate markings accounting for access areas Individual Perspex screens will be provided where necessary.
  • Avoid directly facing colleagues.
  • 1 person only allowed in Kitchen areas at any one time.
  • 1 person only allowed in corridor areas serving toilets and other services at any one time Toilet areas to be sanitised with Dettol/antibacterial wipes after use.
  • If using kitchen equipment ensure placement in dishwasher immediately after use.
  • Only prepare drinks/food for yourself. Not others.
  • Only 2 visitors in the office at any one time and at markings displayed.
  • Visitors not to touch anything and front doors left open where possible.
  • Specific receptive area for goods deliveries/post and keys etc cleaned after use.
  • Gloves to be worn by staff to retrieve and open packages.
  • All keys received/handed out to be cleaned with Dettol/antibacterial wipes to sanitise after use.
  • When returning keys viewing guides should Dettol/Antibacterial wipe all keys.
  • No human physical contact.
  • No personal deliveries acceptable.
  • Open windows and doors where possible to generate air flow.
  • Risk assessment published on website and within offices in all departments.
  • All staff required to sign disclaimer to confirm they have read and will adhere to all risk assessment procedures.
  • All offices are professionally disinfected bi-weekly.
  • X-mist room sanitiser cannisters are available in all offices for immediate action when required.
  • The company will provide Covid-19 test kits to any member of staff who does not qualify for an NHS test
    (97% accurate) who may have concerns.
Oct
27
2020

Kevin Macdonald

I've been very happy with the property management team - I've had to call up a number of times due to a few initial issues...

Oct
21
2020

Anonymous

Louise, Louise, Louise. She has the patience of a saint when dealing with difficult people (like me)

Oct
21
2020

Anonymous

Stacey Gorham was very helpful throughout the process.

Oct
20
2020

Ismael Gauci

Yes, Ashtons where defiantly the best estate agents I dealt with and I would wholeheartedly recommend them.
Louise Walker was a star. She really took an...

Oct
18
2020

Christopher Horne

Jennie was very supportive and helpful. Louise was likewise and very diligent and proactive

Oct
16
2020

Jack Lewis

Have dealt with a number of estate agents, Ashtons new homes team were by far the most efficient, organised and friendly team I’ve dealt with.
Verity...

Oct
16
2020

Natasha Elliott

Professional and friendly service, stress free.

Oct
15
2020

Nicola & David Funnell

Ashtons were the best agent we dealt with while looking for a property due to their prompt responses and being helpful and professional.
Verity is always...

Oct
15
2020

Mr Horne

Jennie & Louise were both excellent, efficient, organised and reliable. Ashtons were certainly the most professional agents.

Oct
10
2020

Tony Pang

In recognition of your team dedication and your professionalism, I would like to write to say a big “Thank You!” to you and your team....

Oct
08
2020

Jane Meazzini

I found it all very satisfactory. I was always kept up to date about viewers and their comments via My Ashtons and informed by email...

Oct
08
2020

Nick Edwards

All great people.
The online feedback system showing who has booked viewings and their feedback was amazing -- totally addictive .


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